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College Regulations, Policies and Procedures

Further details of all College Rules and Regulations are identified in the College Student Handbook. PDFs of all our College policies can be found in the College Policies section.

Student Code of Conduct

The Student Code of Conduct can be found in both the Student Journal and the Course Handbook. This outlines the College’s commitment to students and how we can work together to ensure they receive an outstanding experience at West Kent and Ashford College. The Student Code of Conduct explains what students can expect from us and what we expect from them and they should ensure they read it. If you have any queries, please do not hesitate to contact the Personal Tutor, the Course Manager or the Head of Faculty.

The College has an expectation of 100% attendance which is followed up if attendance drops. It is the student’s responsibility to inform the College if they are absent – just like they would if they were at work. If they are going to be absent – even if it is for just one lesson they must either:

  • Telephone the Absence line on 01233 743101 and leave a message. If they leave a message, they must speak clearly and:
    • Give their name
    • The course they are on
    • The reason for their absence
    • When they expect to return

Or text 07860 002032 starting the text with abi followed by their name, Student ID number (found on ID badge) and the reason for their absence.

  • If they know they are going to be absent then they should inform their Personal Tutor beforehand. They are expected to arrange personal appointments like non-emergency dental appointments and driving lessons outside College time so that they don’t interfere with their attendance.

Please Note: Holidays are not to be booked during term-time

For the security and safety of all students and for the purposes of identification, students must wear their Student ID Card whilst on College premises and on College trips.

Students should be aware that any visitors to the College must sign in on arrival, wear a visible visitor lanyard or sticker and sign out on departure.

The aim of the Student Disciplinary Policy and Procedures is to help set clear boundaries of what is expected of students in terms of attendance, behaviour and academic progress in and out of the classroom. This relates to any College activity that occurs away from the main place of study.

The policy lists unacceptable behaviour and what constitutes poor progress which may lead to a student becoming ‘at risk’ of not achieving on a course. In such cases a student will have a meeting with their Personal Tutor, may start the Disciplinary Procedure and will be given an Action Plan to improve.

Please see the College website for policies and guidance. These include areas such as:

  • Equality, Diversity and Inclusion
  • Safeguarding and Child Protection
  • Health & Safety
  • Complaints and Ofsted contacts
  • Extremism and Prevent agenda